Reports to: Valuations & Settlements Supervisor

Function:

This challenging position offers the opportunity to be exposed to the complete GAM fund range and develop a detailed knowledge of their structure/operation.  This position will allow the successful candidate the opportunity to work on funds of various levels of difficulty, over time and after training. 

Full training will be provided on a one to one basis initially and will include a review of all funds.  This position provides good scope for advancement for the right candidate.

Main Tasks and Responsibilities:

 Responsible for NAV calculation and trade settlement.  Responsibilities include the following:

·         Cash reconciliations

·         Accrued Income Expenses reconciliations

·         Unit pricing

·         Reviewing formal reports for correctness of valuation

·         Reviewing control reports and addressing promptly any issues highlighted

·         Issuing price to Registration

·         Understanding and implementing valuation's and settlement's procedures

·         Trade Settlement across a broad range of security instruments

·         Asset Reconciliation and query resolution

·         Cash Management - e.g. Money Movements, FX, Margin & Fund of Funds

·         Deal Placement

·         Maintaining and developing day to day relationships with GAM personnel as well as brokers, administrators, custodians and Investment Managers.

·         Answering queries relating to the funds

·         Prompt investigation and resolution of any outstanding issues

PERSON SPECIFICATION

Qualifications/Work Experience (desirable only):

·         1 years experience working in a busy office environment, preferably within either a financial or fund administration organisation

·         Previous fund administration experience desirable

·         Knowledge of Funds & Fund Industry

·         This position would suit candidates studying towards an accounting qualification (ACCA/CIMA/CPA), however this is not essential

·         Third level Accounting & Finance or Business/Economics qualification (Cert, Diploma, Degree etc.) an advantage

·         Cert in Mutual Funds/ IMC an advantage

·         Knowledge of securities

Skills and Personal Attributes:

·         Strong organisational skills

·         Must be accurate

·         Numerical

·         Ability to prioritise

·         Good time management skills

·         Ability to work to tight deadlines

·         Strong business administration skills

·         Excellent communication skills

·         Initiative

·         Ability to work as part of a team

IT Systems:

·         Microsoft Office – Excel, Word, Outlook

Benefits:

·         VHI

·         Permanent Health Insurance

·         Life Assurance

·         Pension

·         Paid Holidays

·         Tax Saver Commuter Tickets

·         Educational Assistance

·         Sports & Social Club 

Salary:

·         Negotiable depending on experience

TO APPLY for this role please send a detailed CV and covering letter to dubrecruit@gam.com.

Please inform the employer that you read about this opening on www.fundsjobs.ie

Be part of our fresh perspective

Join RBC Dexia Investor Services and you will benefit from our individually focused staff training and development. We offer a comprehensive package towards further studies that incorporates financial support, study leave and time off to sit exams.

RBC Dexia actively supports on-going career progression. We encourage internal promotion and international mobility within our company.

In addition to a competitive salary, we offer an attractive benefits package. Our flexible package includes private health insurance, non-contributory pension scheme membership, cash alternatives, travel ticket options and additional days annual leave with service. Personal loan and mortgage subsidies are also available.

Overall Job Objectives: Ensure the effective and efficient management of the Trustee Department monitoring programme.

Principal Tasks:

·         Drive development of the Trustee Department monitoring programme to ensure that RBC Dexia Investor Services Bank, S.A., Dublin Branch as Trustee/Custodian operates to best industry practice in all aspects. 

·         Evaluate funds’ adherence to all relevant investment restrictions and report thereon.

·         Co-ordinate the workflows to achieve maximum efficiency

·         Drive development of the automated resources to ensure that they are used to best effect

·         Keep abreast of regulatory and product developments and adapt procedures and processes accordingly

·         Supervise and review the work of Trustee Administrators

·         Conduct performance assessments and probationary assessments

·         Liaise with Investment Managers / Fund Sponsors on an on-going basis

·         Maintaining Departmental Breaches Register and Price Error log

·         Review Annual and Semi Annual Accounts

·         Present the Trustee report to the funds’ Board of Directors

·         Perform any other duties as requested from time to time by the General Management

The ideal candidate will have a minimum of 3/4 years experience working in a Trustee department, or other relevant experience, preferably with a minimum of 2 years in a supervisory capacity.

Candidates must apply for this role through recruitmentdublin@rbcdexia-is.net

RBC Dexia Investor Services Bank S.A., Dublin Branch is an equal opportunities employer.

Please inform the employer that your read this posting on www.fundsjobs.ie

Responsibilities

The primary functions can be identified under the following headings:

1.       Monitoring of the Office of Foreign Asset Control (OFAC) reports.

2.       Monitoring of suspicious transactions (Assist/ck).

3.       Handling of KYC and AML checks.

4.       Input and maintenance of KYC related party details (backup).

5.       Maintain and upkeep of existing accounts as required.

6.       Reservation of account numbers for new clients.

7.       Responsible for the drafting & issuing all account opening documentation.

8.       Act as a liaison between the Bank and it’s customers to ensure all documentation is completed.

9.       Creation and maintenance of client files ensuring they contain completed accounting opening documentation and management approval.

10.   Opening of accounts on the banking and custody system.

11.   Keep relationship managers informed of account opening status.

12.   Input and maintenance of client fees

13.   Responsible for the closure of accounts on the banking system

14.   Preparation and completion of audit confirmations

15.   Ad hoc duties assigned by the New Accounts Supervisor.

To apply for this position please send a covering letter and your C.V. to hrusers@citco.com

Core Skills & Competencies:

Delivery of high quality service to internal and external customers;

·         Complete all tasks assigned and requests for information in a timely and accurate manner.

·         Identify and take prompt action on priority items.

·         Display effective organisation skills.

·         Adhere to established procedures for all tasks.

·         Liaise effectively with other parties, both internally and externally and communicate in a professional manner at all times.

Identify and assume ownership of issues;

·         Take responsibility for assigned tasks and prioritise effectively to ensure expectations are met.

·         Show initiative by seeking out tasks within the team that require action and take responsibility for ensuring they are completed in a timely and accurate manner, either personally or by the team.

·         Follow tasks through to successful completion and assist less experienced members with the completion of tasks assigned to them.

·         Implement changes to procedures as required.

·         Co-ordinate or act as team representative on small projects and sub projects.

·         Become actively involved in the development of the business.

Seek to learn quickly and continually improve service offered;

·         In depth knowledge of the established procedures for core processes.

·         Serve as the expert on certain specialised processes carried out within the team.

·         Good knowledge of the core TA systems, including Word and Excel.

·         Good knowledge of the client products supported within the team.

·         Sound knowledge of the Financial Services industry.

·         Actively participate at team meetings.

·         Escalate issues, as necessary.

·         Continually display interest.

·         Contribute actively to the on-going review of current procedures and the formulation of new and enhanced procedures.

·         Work on tasks with minimal support and direction, as required.

Display an excellent team focus;

·         Communicate effectively, proactively and professionally with peers and all levels of management.

·         Proactively facilitate the flow of information to internal and external parties and demonstrate an awareness of the importance of communication.

·         Assist colleagues in their daily work and additional responsibilities.

·         Positively influence team morale inorder to achieve established standards and goals.

·         Display flexibility within the working environment and a willingness to accept change.

·         Assist in training of new team members and provide ongoing support.

·         Represent team effectively, as appropriate.

·         Deputise for more senior colleagues, as required.

Additional Job Specific Skills:

Fluency in German and English

Job Specific Responsibilities:

Investor Services;

Once fully trained an Investor Services senior associate is expected to be proficient in the following:

·         Transcription of trades and register maintenance to facilitate accurate processing by Production Services.

·         Review of trades and register maintenance prepared by team members to ensure the accurate preparation of work

·         Recognition and notification of large trades in accordance with client requirements.

·         Support of client trade lines and dedicated e-mail boxes and ability to answer more complex queries in a timely, accurate and professional manner.

·         Investigation and timely, accurate and professional resolution of more complex queries and requests received by fax, post and e-mail.

·         Preparation of adhoc communications by letter to meet BISYS and client requirements and standards.

·         Support of client`s regular and adhoc reporting requirements.

·         Review and authorisation of wire instructions.

·         Review of periodic statements.

·         Preparation of daily FX.

·         Review of daily FX to ensure the accurate preparation of work and minimising of risk.

·         Ability to assist in the research of FX reconciliation items.

·         Investigation of DDA reconciliation items.

·         Display a good knowledge of the following tasks:

·         Issuance of contract notes and settlement confirms

·         Processing of monetary settlement

·         FX process

·         Capstock reporting

·         DDA reconciliation

All applications should be directed to http://jobs-bisys.icims.com/bisys_jobs/jobs/candidate/intro.jsp;jsessionid=20304b182b0e1659586d or by email to Lorraine.Kelly@Bisys.com

Core Skills & Competencies:

Delivery of high quality service to internal and external customers;

·         Complete all tasks assigned and requests for information in a timely and accurate manner.

·         Identify and take prompt action on priority items.

·         Display effective organisation skills.

·         Adhere to established procedures for all tasks.

·         Liaise effectively with other parties, both internally and externally and communicate in a professional manner at all times.

Identify and assume ownership of issues;

·         Take responsibility for assigned tasks and prioritise effectively to ensure expectations are met.

·         Show initiative by seeking out tasks within the team that require action and take responsibility for ensuring they are completed in a timely and accurate manner, either personally or by the team.

·         Follow tasks through to successful completion and assist less experienced members with the completion of tasks assigned to them.

·         Implement changes to procedures as required.

·         Co-ordinate or act as team representative on small projects and sub projects.

·         Become actively involved in the development of the business.

Seek to learn quickly and continually improve service offered;

·         In depth knowledge of the established procedures for core processes.

·         Serve as the expert on certain specialised processes carried out within the team.

·         Good knowledge of the core TA systems, including Word and Excel.

·         Good knowledge of the client products supported within the team.

·         Sound knowledge of the Financial Services industry.

·         Actively participate at team meetings.

·         Escalate issues, as necessary.

·         Continually display interest.

·         Contribute actively to the on-going review of current procedures and the formulation of new and enhanced procedures.

·         Work on tasks with minimal support and direction, as required.

Display an excellent team focus;

·         Communicate effectively, proactively and professionally with peers and all levels of management.

·         Proactively facilitate the flow of information to internal and external parties and demonstrate an awareness of the importance of communication.

·         Assist colleagues in their daily work and additional responsibilities.

·         Positively influence team morale inorder to achieve established standards and goals.

·         Display flexibility within the working environment and a willingness to accept change.

·         Assist in training of new team members and provide ongoing support.

·         Represent team effectively, as appropriate.

·         Deputise for more senior colleagues, as required.

Job Specific Responsibilities:

Distribution Management – Distributor Relations

Once fully trained a Distributor Relations senior associate is expected to be proficient in the following:

·         Liaise with client’s Wholesalers, Key Account Managers and Operations staff in an effective manner.

·         Manage back office Sales & Marketing requirements for clients.

·         Management of prospective & active Distributors e.g. Take-on calls, reporting and procedures.

·         Administration of Anti Money Laundering procedures in conjunction with Compliance and Client Services.

·         Display comprehensive understanding of the following:

(i)                   All fund promoter Prospectus’

(ii)                 All fund promoter Products.

(iii)                All fund promoter legal agreements – Distributor, SLA, Paying Agent & Fund Supermarket.

(iv)                Co-ordination and administration of international publications, third party vendors and reporting agencies.

(v)                  Co-ordination and administration of International Security Identifiers and to liaise with their issuing bodies.

(vi)                NAV Reporting - processing of Fund prices and ad-hoc performance information through the Fundstation platform.

(vii)               Trade process, settlement process and periodic & regulatory reporting.

(viii)             Clearing Platforms – Euroclear, Vestima & NSCC.

(ix)               Ad-hoc Reporting – to clients, distributors, regulators, etc

·         Develop and maintain a thorough knowledge of Distribution Management functions including, but not limited to, Dealer Take-On, Agreements, Anti-Money Laundering, Trails, Paying Agency, Country Registration, Project Management and TA Client Services as well as Shareholder Services functions, processes and Systems, including, but not limited to, Investor Services, Production Services and Financial Control.

·         Broad expertise on client’s products including, but not limited to, Fund Management, Administration, fund types, structures, policies, fees, expenses, reports and fund operations.

·         Build and maintain internal and external network of contacts including, but not limited to, Shareholder Services, Fund Accounting, Fund Administration, Compliance, Distributors, Brokers and Clients.

Additional Job Specific Skills:

Ø       Language Skills                 Fluency both orally and written in Italian essential.

Ø       Computer Skills                 Working knowledge of MS Excel and Word (Access knowledge also beneficial)

Ø       Industry Knowledge           Good understanding of procedural and product requirements within Shareholder Services business is essential.

All applications should be directed to http://jobs-bisys.icims.com/bisys_jobs/jobs/candidate/intro.jsp;jsessionid=20304b182b0e1659586d or by email to Lorraine.Kelly@Bisys.com 

Department:      Investor Services Team, TA

Job Title:           Supervisor

Reporting to:      Manager

Core Skills & Competencies:

Develop and maintain high quality customer service to ensure the fulfillment of customer requirements;

·         Ensure all customer queries and requests are completed to a high quality and in a timely and accurate manner within the team.

·         Ensure that each member of the team is aware of the importance of delivering high quality customer service and of developing good working relationships.

·         Attend and contribute to operational, client and regulatory meetings in order to maintain and improve the service provided to clients.

·         Ensure that the team is fully informed of client developments and procedural changes, helping to maintain a consistent level of service.

Provide day-to-day supervision and direction of the team and its resources in order to ensure the accurate and timely completion of work.

·         Supervise and monitor the workflow for team members ensuring the fair allocation of work.

·         Manage the daily workflow within the team to ensure all work is completed in a timely, efficient and accurate manner.

·         Facilitate the effective flow of work between teams and work with other teams to address issues as they arise.

·         Ensure that the team is adequately trained in all areas of responsibility and that there is sufficient cover for all tasks.

·         Ensure that procedures are kept up to date and are adhered to.

·         Contribute to department staff planning, including recruitment.

Create an effective working environment through the proper coaching, explanation of work required and contribution to the appraisal process;

·         Develop and mentor team members, helping to bring them to a high standard of knowledge and ability.

·         Monitor the performance of team members and provide regular feedback on an individual level and also to the team manager.

·         Assist in or perform appraisal reviews for team members.

·         Recommend and take appropriate action on a timely basis, as the necessity arises.

·         Help to maintain staffing levels and minimise turnover.

Communicate relevant information as appropriate up and down the line;

·         Communicate openly with the team manager, ensuring the free flow of relevant information in a timely manner.

·         Work as an effective member of the management team to help meet service requirements.

·         Prepare management information, as required.

Ensure that specialist knowledge is kept current and disseminated as appropriate and be aware of possible/likely future developments and trends;

·         Represent BISYS to external partners such as clients, potential clients and vendors in a professional manner.

·         Participate in projects, effectively representing the team on new business initiatives.

·         Contribute to the retention and gaining of new business by demonstrating BISYS systems, processes and capabilities.

Proactively identify and act on opportunities to improve current procedures, to meet the changing requirements of customers. Implement minor improvements and refer major proposals upwards;

·         Ensure procedures are in place for all tasks and that they are operationally sound, with an emphasis on risk reduction and compliance.

·         Proactively review existing procedures on an ongoing basis, supporting the drive for continuos improvement. Make suggestions for enhancements where the need arises and implement changes which are approved.

·         Formulate procedures for new initiatives, maintaining standardisation and efficiency where possible.

Deputise for Manager as and when appropriate;

·         Deputise during short term absences for Manager

·         Assist more senior colleagues as appropriate.

Additional Job Specific Skills:

·         Computer Skills                   Comprehensive working knowledge of Investar/Investar One or other shareholder systems, Excel and Word. 

·         Industry Knowledge  Comprehensive procedural, technical and product knowledge of the Shareholder Services business.

·         Language Skills                   Fluency both orally and written in a European language (in addition to English) is beneficial but not essential.

·         Work experience                  Typically candidate will have at least 3 years Shareholder Services experience in a similar environment.

All applications should be directed to http://jobs-bisys.icims.com/bisys_jobs/jobs/candidate/intro.jsp;jsessionid=20304b182b0e1659586d or by email to Lorraine.Kelly@Bisys.com

Department:      Financial Services, Dublin

Job Title:           Supervisor, Fund Accounting – Mutual Funds

Direct Reports:  Fund Accounting Team comprised of 4 – 7 staff from Fund Accountant to Lead Fund Accountant level.

Reporting to:      Manager, Fund Accounting

Job Summary:

A Fund Accounting Supervisor is responsible for reviewing and monitoring procedures and controls within their team. The work covers all aspects of Fund Accounting, predominately working on Irish domiciled Mutual Funds with daily valuations. The role also involves working on client requests and organizing a team to work together to meet client deadlines.

The Supervisor is responsible for performance management of all their direct reports and will be involved in the Recruitment, Performance Appraisal, Training and Development of all Associates within their team.

Certain project work (e.g., Fund launches/closures/conversions, implementing new processes and systems testing) will also be performed.

There will be a high level of interaction with clients (UK & US), other BISYS functional area’s (including US), Custodians/Trustees and Auditors.

Position responsibilities will include but are not limited to :

·         Ensuring the teams deliverables are met in an accurate and timely manner

·         100% Adherence to SAS 70 controls for Fund Accounting

·         Organizing the structure and resource within the Team to ensure all deliverables at attained

·         Review of all components included in NAV calculation

·         Review of certain tax calculations (e.g., German, Austrian & EUSD)

·         Calculation, review and distribution of specific Fund components e.g., Class Level FX Hedging Requirements

·         Participating in regular operational meetings with clients and other Fund Accounting teams

·         Completion of regular client reporting (Board Meeting Reports and UCITS III Management Reports)

·         Timely production/review of regular Management Reporting (Key Performance Indicators and Monthly Operational Summaries)

·         Liasing directly with Funds auditors in relation to Fund Accounting queries.

·         Managing Funds Trustee visits

·         Active participation in client projects e.g., New funds/classes, closures, and changes to existing requirements and processes

·         Working closely with Financial Administration regarding Funds expense accruals/payments, budgets, audits, financial statements and specific client requests

·         Participating in and leading special projects

·         Appropriate escalation and resolution of issues

·         Providing guidance to associates and reviewing and signing off on team members work. 

·         Organizing training on team for new requirements in industry that need to be reflected on funds

·         Providing  performance reviews and setting and monitoring individual and team objectives

Qualifications/Experience:

·         2 – 5 years experience in Fund Accounting.

·         Bachelor’s degree in accountancy, finance or business-related area desirable.

·         NAV review experience and participation in Fund Accounting related project work.

·         Demonstrated successful management and motivational skills.

·         Strong PC-based experience.

·         Strong verbal, and written communication skills. Good time management and excellent analytical skills.

All applications should be directed to http://jobs-bisys.icims.com/bisys_jobs/jobs/candidate/intro.jsp;jsessionid=20304b182b0e1659586d or by email to Lorraine.Kelly@Bisys.com

Department:      Fund Accounting

Job Title:           Lead Fund Accountant

Job Summary:

A Lead Fund Accountant is responsible for reviewing and monitoring procedures and controls within the team. The work covers all records produced for client investments, calculating the daily net asset value (price) and daily income factor (where applicable). 

Position responsibilities/Job Duties include:

·         Providing guidance to associates and reviewing and signing off on team members work. 

·         A Lead Fund Accountant is responsible for reviewing and monitoring procedures and controls within the team

·         Problem solving for team

·         Ensuring accurate NAVs

·         Reviewing fund invoices and expense authorizations

·         Overseeing preparation of financial statements and filings

·         Ensuring correct adjustments to fund expense accruals

·         Reporting fund performance

·         Facilitating audits

·         Participating on special projects

·         Providing input for associates performance reviews

Qualifications:

2 – 5 years experience in mutual fund industry.  Bachelor’s degree in accountancy, finance or business-related area desirable.  Proven leadership and motivational skills.  Strong PC-based experience.  Strong verbal communication skills.  Excellent analytical skills. 

All applications should be directed to http://jobs-bisys.icims.com/bisys_jobs/jobs/candidate/intro.jsp;jsessionid=20304b182b0e1659586d or by email to Lorraine.Kelly@Bisys.com

Accountability:

Supervisor

Job Summary:

A Senior Fund Accountant is responsible for maintaining the books and records of the mutual fund, calculating the daily net asset value (price) and daily income factor. 

Job Duties:

• Position responsibilities include:
• Entering all mutual fund transactions to a fund on a daily basis
• Distributing fund data to internal and external business partners
• Ensuring accurate fund records through reconciliation’s and reporting
• Increasing complexity and volume of fund activities
• Decreasing daily supervision
• Include, but are not limited to:
• Balancing cash with custodian
• Communicating cash position to the investment advisor
• Processing all trades
• Processing all shareholder work
• Balancing shares outstanding with the transfer agent
• Calculating daily market value of portfolio holdings
• Analyzing daily net asset value for accuracy
• Distributing fund data to internal and external business partners
• Completing a compliance and month-end checklist
• Reconciling fund holdings with the custodian
• Assisting with preparation of financial statements
• Assisting with expense accrual adjustments
• Assisting with performance reporting
• Coaching team members
• Assisting Supervisor with special projects

Purpose:

To produce accurate and timely fund accounting information for use by our internal and external business partners.

Position:

Specifications:   Minimum criteria are:

• Bachelor’s degree in accounting, finance or business-related area or equivalent work experience
• 9 Months – 18 Months industry-related experience
• PC-based computer application experience
• Solid communication skills

Job Status: Non-Exempt

License Requirements: BISYS Mutual Fund Certification

Interactions:

Supervision Received: Guidance is provided by Supervisor

Supervision Exercised: None

Consequences of Error:  Incorrectly processing a net asset value or factor by a material amount could result in a cost to the fund or BISYS.         

Confidential Data: Fund accounting procedures and controls are an integral part of BISYS’ business.  Communication of these methodologies to outside parties could result in disciplinary action.  Records maintained by Financial Services department are restricted from access to unauthorized parties.

Career Opportunities:

As a Senior Fund Accountant, promotions within Financial Services could include, but are not limited to:

• Lead Fund Accountant
• Financial Analyst
• Technical Analyst
• Corporate Actions Analyst
• Management Trainee
• This individual could also experience growth through applicable career openings in other areas of BISYS.  This individual would be considered for advancement based on job performance and experience.

All applications should be directed to http://jobs-bisys.icims.com/bisys_jobs/jobs/candidate/intro.jsp;jsessionid=20304b182b0e1659586d or by email to Lorraine.Kelly@Bisys.com

Accountability:   Manager, Financial Administration

Job Summary:  

This position is responsible for all aspects of the annual and semi-annual financial statement reports which are distributed to shareholders, including working with the various fund auditors.  This position also directly supervises the total return calculations, distribution rates, monthly accruals reviews, SDRT and Corporation Tax.

Job Duties:

• Include, but are not limited to:
• Monitoring procedures and controls within team
• Providing guidance to associates on a daily basis
• Problem-solving for team
• Reviewing and signing-off on team members work
• Preparation of financial statements and filings
• Adjusting funds expense accruals
• Reporting fund performance
• Reporting SDRT
• Reporting and calculating Income/Corporation Tax.
• Facilitating audits
• Participating/leading special projects
• Preparing standard fund updates and coordinating the distribution of the results
• Reviewing in detail for accuracy and completeness all total return calculations
• Ensuring that deadlines for all shareholder reports are met
• Interviewing, hiring and performance managing team members
• Writing evaluations for team members on an annual basis

Purpose:          

This position ensures that assigned reports are prepared and distributed in an accurate and timely manner.  The position provides coordination of the shareholder report and fund performance reporting processes.  Reviews the items prepared by financial reporting analysts and directs the preparation of certain regulatory requirements.

Position Specifications:  Minimum criteria are:

• Bachelor's degree in accounting, finance or business-related area or equivalent work experience
• 2 – 5 years industry related experience
• Proven leadership and motivational skills
• PC-based computer application experience
• Solid communication skills

 Job Status:        Exempt

Supervision Received:     Guidance is provided by Manager.

Supervision Exercised:   Financial Services Team

Consequences of Error:  A serious mistake or error in judgment in performing the required duties could result in lost income, cost for corrective action or good faith payments, lawsuits from shareholders, competitive disadvantages within industry and loss of future business.

Confidential Data:           Financial Services procedures and controls are an integral part of BISYS’ business.  Communication of these methodologies to outside parties could result in disciplinary action.  Records maintained by Financial Services department are restricted from access to unauthorized parties.

Career Opportunities:    

As a Supervisor, promotions within Financial Services could include, but are not limited to :

• Manager
• This individual could also experience growth through applicable career openings in other areas of BISYS. This individual would be considered for advancement based on job performance and experience.

All applications should be directed to http://jobs-bisys.icims.com/bisys_jobs/jobs/candidate/intro.jsp;jsessionid=20304b182b0e1659586d or by email to Lorraine.Kelly@Bisys.com

Department: Transfer Agency

Job Title: Senior Manager, Project Management Group

Report To: Vice President

Job Summary:

The primary responsibilities in the role of Manager, Process Management Group is to ensure high quality service levels in the delivery of client and/or business unit driven projects for the Irish and Hong Kong offices.

Job Duties include, but are not limited to:

·         Participate in the initial information gathering process to determine project resource allocation and scope.

·         Organize complete client and/or business unit requirements for all development items.

·         Create detailed project implementation plans.

·         Periodic status reporting on all ongoing projects.

·         Complete developments within the agreed time frames and budgets.

·         Manage projects including but not limited to fund launches, conversions, and development requests for all clients. 

·         Develop a close relationship with current client base.

·         Coordinate developments between business units and/or clients and external vendors where necessary.

·         Analyze projects to determine cross client benefit and/or BISYS cost reduction.

·         Involvement in cross selling existing solutions to new or existing clients.

·         Establish periodic meetings with the business units to assess efficiency of the operation.

·         Assess success of projects following implementation and organize training to avoid any project shortcomings.

·         Pro actively review existing team structure for efficiency.

·         Provide and solicit feedback from direct reports on all aspects of work. 

·         Provide quarterly reviews to all direct reports including a formal annual review for all reports.

·         Mentoring less experienced Project Managers.

Candidate attributes should include, but are not limited to:

·         Strong customer service orientation for both internal and externals customers.

·         Proven track record in successful project management completion.

·         Proven ability to manage a multi functional team of project managers with diverse project requirements and geographic focus to tight deadlines.

·         Ability to recognise diverse cultural expectations with regard to service levels and meet those requirements in a responsive and effective manner.

·         Previous experience in working in a dynamic Transfer Agency department is helpful but not mandatory.

Core Skills and Competencies:

Develop and maintain strong client relationships to ensure the fulfillment of customer requirements;

·         Manage the relationship with clients on escalated project items and ensure that important queries and requests received from them other business partners are dealt with in a satisfactory manner.

·         Support Client Services in the management of significant client business initiatives and strategic developments.

·         Actively review and contribute to enhancing the service offered to the BISYS clients and TA operations.

·         Actively participate in management and directing of operational, client and regulatory meetings in order to maintain and improve the service offered to clients.

·         Contribute actively to the retention and growth of existing clients and to new client initiatives by demonstrating BISYS’ systems, processes, capabilities and service strength.

Provide strategic support and development of the team management and its resources in order to ensure accurate and timely completion of work, goals and objectives;

·         Support the team Manager(s) in the monitoring of the team structure and resources to ensure all work is correctly allocated and completed in a timely, efficient and accurate manner.

·         Work with the team Manager(s) to review and enhance the daily workflow within the team.

·         Support the team Manager(s) to ensure the effective flow of work between team members and work with other teams to resolve issues as they arise.

·         Assist the team Manager(s) to ensure that Manager and the team is adequately trained in all areas of responsibility and is familiar with best practices, BISYS policies and procedures.

·         Work with the other Senior Managers and Training Manager to address any training needs within the team and overall department.

·         Work with the team Manager(s) to ensure that the team is correctly staffed to ensure the optimum performance and efficiency gains.

Create an effective working environment through the proper coaching, explanation of work required and contribution to the appraisal process;

·         Develop and mentor the team Manager(s) and support them in the strategic requirements of their role.

·         Actively solicit feedback from the team members in the performance of team overall and work with them to determine any development points that need to be addressed and resolved.

·         Perform appraisal reviews for the team Manager(s) and conduct these in an objective and constructive manner and ensure they are delivered in a timely and professional fashion.

·         Actively work with the Manager(s) to maintain staffing levels and minimise turnover within the team.

Communicate relevant information as appropriate up and down the line;

·         Communicate openly with all colleagues and at all levels either within or outside the team, ensuring the free flow of relevant information in a timely manner.

·         Work as a key member of the department management team to help meet and enhance service requirements.

·         Prepare management information, as required and analyse management information provided to improve the service offered by the team.

Ensure that specialist knowledge is kept current and disseminated as appropriate and be aware of possible/likely future developments and trends;

·         Represent BISYS to external partners such as clients, potential clients and vendors in a professional manner.

·         Provide full representation for the team or functional area on new business initiatives and support the Project Management team in bringing these initiatives to an effective and timely completion.

·         Share specialist knowledge and experience as appropriate with the Manager(s), the Management team or other teams on strategic initiatives, daily work and other business initiatives.

Maintain and develop the TA department overall in order to improve the departmental performance from a servicing, budgetary, control and efficiency perspective;

·         Development of MIS tools to track group and departmental performance and efficiency and develop ways to improve these results.

·         Assist the department Management in the budget development, tracking and improvement in performance.

·         Maintain and enhance the risk reduction environment through improved automation initiatives, improvement in quality and control audits, specifically SAS70 and focus on compliance.

·         Assist in the development and execution of strategic initiatives in the area of service improvement, efficiency improvement, new product development, client growth etc.

Deputise for Vice President as and when appropriate;

·         Deputise during short-term absences for Vice President or Manager(s).

·         Assist more senior colleagues as appropriate.

Requirements:

·         5+ Years financial services management experience

·         4+ Years Project Management Experience

All applications should be directed to http://jobs-bisys.icims.com/bisys_jobs/jobs/candidate/intro.jsp;jsessionid=20304b182b0e1659586d or by email to Lorraine.Kelly@Bisys.com

Computershare, the world’s leading registry and employee share plan administrator, has vacancies for two key positions relating to the provision of employee share plan services. This is due to a significant increase in new business.

Are you a hard-working, conscientious person with share plan administration or trust administration experience?

The first position is for a Trustee Administrator. The successful applicant will join a highly motivated and focused team to assist in providing trustee services to a rapidly increasing client base. This role, which will be backed up with training, will involve all aspects of trustee work related to employee share plan administration.

The second position is for a Senior Share Plan Administrator and is a key role. The successful applicant will have responsibility for a portfolio of clients, delivering to them Computershare’s quality service in relation to all forms of employee share schemes and, in particular, Approved Profit Sharing Schemes.

Both roles carry suitable remuneration packages together with a full range of employee benefits. These two positions give you an opportunity to join one of the world’s leading service providers in the financial services industry.

If interested please forward your CV and covering letter to HR@computershare.ie no later than 18 January 2007.

Computershare Investor Services (Ireland) Limited is regulated by the Financial Regulator. Registered in Ireland No. 239353

Registered Office: Heron House, Corrig Road, Dublin 18.

General Info

Key Activities:

·         Prepare regulatory reports for the Joint Venture, including subsidiaries for submission to the Financial Regulator and Irish Central Bank in line with the frequency and timetable set by the relevant regulatory bodies.

·         Ensuring the accuracy and integrity of regulatory reports and ensuring that the company adheres to all limits set by the relevant regulatory bodies.

·         Define and Implement robust regulatory reporting processes and procedures using the automated Regulatory Reporting System supplemented by manual processes in the short term

·         Automate all manual processes into the Regulatory Reporting System, including subsidiaries of the Joint Venture.

·         Update and develop the Regulatory Reporting System and processes to cater for new product lines as they are added to the company’s product offering.

·         Preparation of monthly Shareholder Reports

·         Ad hoc analysis and investigation

Experience:

·         Part qualified Accountant(in 3^rd year)

·         Knowledge of Basel II would be beneficial

·         Knowledge of Irish Regulatory Reporting Requirements

·         Previous experience of working in a similar role.

Required Competencies:

·         Good interpersonal and communication skills

·         Attention to detail

·         Building and Maintaining relationships

·         Perseverance and resilience

·         Results Orientation

Contact financialservices@anpost.ie with your CV or for further information.

General Info

Key Activities:

·         Producing data from General Ledger for reporting to Fortis ALM

·         Monitoring the data flows between the different stake holders (APFS, Alco, Fortis ALM, R2C2 )

·         Preparing Alco meetings and documentation of action points and decisions made

·         Communicating of investment decisions of ALCO to Fortis ALM

·         Follow up on the executed deals & interface to T24

·         Monitoring the current value of the investment portfolio and input into the T-24 systems

·         Analysing and monitoring of the daily liquidity positions of the bank

·         Forecasting of the short term liquidity needs of the bank

·         Preparing daily reports on liquidity positions and forecasts

·         Making up money markets (short term) investment proposals to the CFO

·         Executing the money markets investment decision with global markets

·         Input of the money market deals into the T-24 systems (the JV in-house IT system)

·         Preparing the input for regulatory reporting (Liquidity Requirements and Stress Testing)

Experience:

·         1-3 years experience (preferably in a Retail Banking environment)

Competency Requirements:

·         Good interpersonal and communication skills

·         Attention to detail

·         Perseverance and resilience

·         Results Orientation

Contact financialservices@anpost.ie with your CV or for further information.

THE POSITION AVAILABLE

JOB TITLE: 

Accounting Clerk

BACKGROUND: 

This is newly created position that would give candidates the opportunity to get involved in Fund Accounting, Transfer Agency and Financial Accounting aspects of the business.  Responsibilities would be spread over all these functions to allow the Administration supervisor more flexibility around reporting deadlines and ad hoc responsibilities.

PRINCIPAL TASKS

Working with other colleagues to get the following regular tasks completed.

• Responding to client queries.
• Updating prices from the live feed to determine the Fund NAV
• Bank account recons and Script recons.
• Processing various transactions in the
• Fund accounting system
• Transfer agency system
• General ledger and accounting systems.

• Reconciling and capturing trade
• Procurement

ENVIRONMENT

Reporting to the Administration supervisor, this position is an opportunity for a suitable candidate to gain exposure to all areas of fund accounting and fund administration in a rapidly growing, top performing financial services business.  The fast growing and changing environment will allow for continues development

THE PERSON

QUALIFICATIONS: 

A Candidate holding a degree in Accounting, Mathematics or Economics would be suitable. 

EXPERIENCE: 

The position is ideal for someone with little or no work experience that would be looking to enter the employment market.  Candidates with not more than one year work experience could also apply

CORE COMPETENCIES

• Good computer / communication skills
• Good analytical expertise
• Organised
• Persistent in completing tasks

• Team player
• Willing to take instruction and be able to apply initiative
• Enthusiastic
• Self motivated and reliant

To apply for this position please send your resume (not longer than 4 pages) with a recent photograph to the following Email address.  jbester@oasis.co.za

JOB SUMMARY

We are looking to recruit a person with experience in Fund Accounting who is looking for the next challenging step. This role will provide the successful candidate with an opportunity to gain a very broad range of experience as they will be involved with all funds in Dublin and hence gain exposure to every type of fund structure, investment etc. This person will be able to provide input on how best to structure/organise the function as well as designing of QA reporting. This is a new function that will play a valuable part in IBT Dublin’s continued success and will ensure that IBT continues to provide the highest quality service to its clients. Consequently, this function will be a growth area and will provide the successful candidate with very good opportunities for growth and progression.

JOB DUTIES

Ø       Ensure that the bank’s policies and procedures are being adhered to

Ø       Identify problems/risk areas/root causes of issues and recommend solutions/controls for these such as workarounds as well as help to define requirements for new procedures

Ø       Documentation of QA results, fund group risk areas, proposed solutions, controls etc

Ø       Reporting of quality assurance results as well as policy and procedural breaches to senior management

Ø       Work with Fund Accounting groups to ensure that they are “audit-ready” at all times and follow up on audit action items

Ø       Collection of data from various groups & compiling this into valuable management reporting

Ø       Active participation in group discussions (both internally and with other IBT locations) and use of technical and/or logical reasoning skills to communicate ideas for process improvements

Ø       Assist in overseeing the Business Continuity Plan and testing for the Fund Accounting department

KNOWLEDGE, SKILLS & EXPERIENCE

• Bachelor’s degree and 2 or more years of financial services industry experience               Knowledge of Quality Assurance experience a plus
• Ability to work on their own initiative and suggest ideas for new controls/procedures to reduce areas of risk
• Requires strong analytical and organizational skills
• Detail oriented with the ability to sustain high level of analytical productivity while maintaining quality/integrity
• Strong oral and written communication skills and strong interpersonal skills
• Ability to work cooperatively with others as required to achieve goals

JOB SUMMARY

The Trading Operations Group is responsible for the confirmation of trade-executions and the posting of those trades to internal systems (accounting, custody), external service providers (custodians and external accounting providers) and client trade exports.  The team supports equity, foreign exchange, futures and some fixed income instruments.  We act as the central point in the post execution trading process and participate in and/or lead many special projects and firm-wide initiatives.  The Senior Trading Liaison is recognized as the resident expert on non-routine or more complex transactions and provides guidance to other staff members.

JOB DUTIES

1.       Proactively resolve-reconciling items coded to Trading Operations.

2.       Establish new interfaces and links as needed to support new or existing business.

3.       Confirm trades from brokers and custodians.

4.       Verify executions and resolve trade discrepancies as necessary.

5.       Ensure proper processing of all trades to relevant internal systems and external interfaces.

6.       Assist the Settlements group as needed to ensure settlement of all trades with counter-parties.

7.       Process cancelled and amended trades.

8.       Maintain account/delivery instructions.

9.       Routinely participate in or lead project-related activities, including recommendations for, and testing of, new system enhancements.

10.   May act as a group representative in meeting with other IBT or BGI departments and external counter-parties.

11.   Routinely evaluates the current control and processing environment and makes suggestions and takes actions to improve it.

KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED

• Ability to recognize and control risk situations and willingness to escalate as necessary
• Thorough knowledge of the unit’s workflows, processes, and procedures, and transactions
• Ability to work under minimal supervision, flexibility, strong team player, organized, dependable
• Excellent time management skills, strong analytical and innovative problem solving capabilities
• Excellent oral and written communication skills, including ability to effectively communicate with management and outside parties,
• Strong computer aptitude with proficiency in the Microsoft suite of products

JOB SUMMARY

Performs all aspects of shareholder record keeping and servicing including maintenance and updating of Share Registers, processing of Subscriptions, Redemptions, Transfers, and Switches between funds and assisting with money laundering procedures.

JOB DUTIES

1.       Processing Subscriptions, Redemptions and Transfers between funds in an accurate and timely manner

2.       Check incoming trading for compliance with Money Laundering regulations.

3.       Set-up of Customer and Dealer accounts

4.       Ensure that daily, weekly and monthly client and shareholder reporting and servicing deadlines are met.

5.       Issuance of Contract Notes to Clients.

6.       Administration of Clients trades and maintenance of register

7.       Runs standard reports daily, weekly or monthly for auditors and clients

8.       Interacts with the client, brokers and various other internal departments to resolve issues, typically trade related.

9.       Process dealer commission statements and payments

10.   Direct others in the resolution of more difficult discrepancies and transaction processing.

KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED

• Attention to detail
• Excellent communication and administration skills
• Ability to work to deadlines in a fast paced environment essential
• 2+ years related experience.

Please Send Your Resume to: HR-Dublin@ibtco.com

JOB SUMMARY

Oversee all aspects of shareholder record keeping and servicing including maintenance and updating of Share Registers, processing of Subscriptions, Redemptions, Transfers, and Switches between funds and reviewing and updating money laundering procedures.

JOB DUTIES

1.       Provide day-to-day supervision in order to ensure accurate and timely completion of work and monitor team performance on behalf of a number of clients.

2.       Perform sign off on all Shareholder Services related activities

3.       Ensure that daily, weekly and monthly client and shareholder activities are met

4.       Attend and contribute to operational, client and regulatory meetings

5.       Ensure appropriate follow-up on all outstanding queries in a timely manner, emphasising the importance of customer service, including regular contact with clients 

6.       Assist Shareholder Services Administrators in solving more difficult processing discrepancies and resolving issues

7.       Oversee the running of standard reports daily, weekly or monthly for auditors and clients

8.       Assist staff in resolution of more complex problems, discrepancies, and inquiries.

9.       Provides training to new staff members as well as provides developmental opportunities and performance evaluation to existing staff.  Writes and delivers performance appraisals

10.   Review multiple reports and ensures proper distribution

11.   Interviewing of potential staff for the department and provide training to new staff

12.   Perform appraisal reviews for senior team members. Monitor team performance and provide regular feedback in order to ensure procedures are adhered to.

KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED

• Attention to detail
• Excellent communication and administration skills
• Ability to work to deadlines in a fast paced environment.
• Degree- business related preferable
• 4 years related experience with at least 1 year in a supervisory role.

Please Send Your Resume to: HR-Dublin@ibtco.com